Structure & Decision Making
Well managed organisations tend to be more successful, sustainable and prepared in the event of an emergency. How does your sports club, association, group or charity ensure the longevity and future of your offer?
Is your structure set-up for the long-term and able to accommodate growth with interest?
You’ll find information and resources on the quality standards Jersey Sport recommend below.
Quality Standard 1
The organisation can demonstrate how decisions are made, how it operates and how it is managed.
Recommendations:
- A comprehensive constitution or equivalent governing document
- Codes of conduct are in place and reviewed as appropriate
- Grievances & conflicts of interest protocol is implemented and clear for all members to understand
Resources:
- Club Matters – Policies and Procedures: Developing a constitution and codes of conduct
- The Resource Centre – A step-by-step guide to writing a constitution for a small community group.
- CPSU – Sample codes of conduct
- NCVO – Writing a Constitution GuidanceClub Matters: Resolving Conflicts of Interest in Community Sport
Quality Standard 2
The organisation is governed by a committee who meets regularly, and all decision making is recorded and approved.
Recommendations:
- Accurate and concise AGM & EGM minutes
Resources:
Quality Standard 3
The organisation evidences how they currently elect members to their committee.
Recommendations:
- Standardised committee recruitment procedures that are followed for each new appointment
Resources:
Quality Standard 4
The organisation creates an inclusive and welcoming environment for all members at all levels.
Recommendations:
- Equality and Inclusion Policy in place and reviewed periodically
- Coaches, volunteers, instructors, Welfare Officers and other relevant persons are appropriately trained and made aware of the inclusion policy of the organisation
- The organisation has documentation specifically for new members as part of induction; this can be in a range of formats
- The organisation welcomes and encourages new members from all sectors of the community and uses appropriate methods of communication to engage these audiences
- The organisation creates opportunities to actively engage specific audiences in coaching, volunteering, committee and other roles
- The organisation can clearly show how it provides an inclusive programme for specific groups / audiences e.g. introductory session for targeted groups like women, youth, disabled participants
Resources:
- Sport Scotland – How to be an inclusive community
- UK Coaching – Coaching people with a visual impairment course
- Liberate Jersey – Equality, diversity and inclusion across the Channel Islands
- Mind Jersey – Mental Health Charity
- Jersey Employer Group – Diversity and Inclusion toolkit
- Activity Alliance – Disability Inclusion Sport – Main website
- Generation Spirit – Inclusion Redefined – Main website
- IEEE – Diversity, Equity, & Inclusion – Main website
- CPSU – Safeguarding Deaf and Disabled Children in Sport